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Due Diligence and Project Planning
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Initial Phase: June/July 2014 through May 2015 ► 7/24/14 Initial planning meeting and procurement review ► 8/27/14 Project implementation meeting and client review ► 09/5/14 “High-level” overview & software demos ► 10/7/14 Detailed software quote & specification review ► 10/24/14 Set project timelines for Phases I, II and III ► 11/11/14 Presentation of System Implementation Project ► Nov 2014 School site visits to Alexandria and Norfolk, VA ► Dec 2014 Contract preparation, review and negotiation ► April 2015 Board approval of project, financing and contract ► May 2015 Contract execution, Lease/Purchase closing Phase I: “Core” Financials
July 2015 through July 2016► Chart of Accounts ► Business Process Consulting ► Standard Analysis ► Data Conversion & Validation ► Build Set Up Tables ► Process Training – Accounting ► Process Training – Procure to Pay ► Testing ► Live Processing on Munis Phase II: Human Resources/Payroll & Benefits
July 2016 through July 2017► Business Process Consulting ► Standard Analysis ► Data Conversion & Validation ► Build Set Up Tables ► Process Training – PR/HR/AT/PD ► Parallel Testing ► SCPS Trains End Users ► Live Processing on Munis Phase III: Performance-Based Budgeting
August 2016 through April 2017► Business Process Consulting ► Build Set Up Tables ► Process Training & Testing ► Live Processing on Munis