Due Diligence and Project Planning

  • Initial Phase: June/July 2014 through May 2015
      ► 7/24/14 Initial planning meeting and procurement review
      ► 8/27/14 Project implementation meeting and client review
      ► 09/5/14 “High-level” overview & software demos
      ► 10/7/14 Detailed software quote & specification review
      ► 10/24/14 Set project timelines for Phases I, II and III
      ► 11/11/14 Presentation of System Implementation Project
      ► Nov 2014 School site visits to Alexandria and Norfolk, VA
      ► Dec 2014 Contract preparation, review and negotiation
      ► April 2015 Board approval of project, financing and contract
      ► May 2015 Contract execution, Lease/Purchase closing
         
    Phase I: “Core” Financials
    July 2015 through July 2016
      ► Chart of Accounts
      ► Business Process Consulting
      ► Standard Analysis
      ► Data Conversion & Validation
      ► Build Set Up Tables
      ► Process Training – Accounting
      ► Process Training – Procure to Pay
      ► Testing
      ► Live Processing on Munis
         
    Phase II: Human Resources/Payroll & Benefits
    July 2016 through July 2017
      ► Business Process Consulting
      ► Standard Analysis
      ► Data Conversion & Validation
      ► Build Set Up Tables
      ► Process Training – PR/HR/AT/PD
      ► Parallel Testing
      ► SCPS Trains End Users
      ► Live Processing on Munis
         
    Phase III: Performance-Based Budgeting
    August 2016 through April 2017
      ► Business Process Consulting
      ► Build Set Up Tables
      ► Process Training & Testing
      ► Live Processing on Munis