Welcome to the Attendance Office!
The Importance of School Attendance | Good Attendance = Good Student Success
Hours of Operation: 7:00 AM-2:00 PM, Monday-Friday
Phone: (540) 371-7200 ext. 147009
Lenora Kruk is our Attendance Officer. If you have any questions regarding attendance, please email her.
Regular school attendance is directly related to school success; therefore, it is the responsibility of the student to be in school unless he/she is sick or is detained for another valid reason. Attendance is mandatory until the student reaches the age of eighteen and parents still need to send in notes for absences or tardy notes. The law places the responsibility for school attendance directly upon the student and his/her parent(s)/guardian(s).
Attendance Policies and Procedures
Reporting an Absence
A note is required for any absence to be excused and must be turned in within 2 days of the students' return. Please use the Student Absence Reporting Form to report a student absence. (https://docs.google.com/forms/d/e/1FAIpQLScsHCRkk1Jqf7jxeQR9VUImGs7UouzM5a6inxHB-XMHP--A_g/viewform)
*Early Dismissals are not accepted over the phone. Any student who has a valid reason for leaving school prior to normal departure time may have their parent/guardian submit an early dismissal request using one of the following options:
- (Express check-out) WRITTEN REQUEST: students may present a written note signed by parent or guardian to the attendance office before 7:30 am. This note must state the student's first and last names, date and time of departure, and the reason for leaving early. Once verified with a parent/guardian, a pass will be delivered to the student that allows them to meet their parent outside or depart in their own vehicle at the designated time.
- PARENT/GUARDIAN may show I.D. and sign a student out at the Attendance Office. Please allow up to 20 minutes for this process.
- Illness: If your child is sick, they must report to the clinic. They will be dismissed from the clinic after contact with a parent is made.
Students leaving early will be listed on the daily absentee list. Students should keep their copy of the early-out form to show to the administration and teachers.
ALL students are expected to attend pep rallies and assemblies. Any early outs on these days require a note the day before or a parent to walk in to sign the student out.
Parents are asked to make every effort to make appointments after school hours.
Parents may not walk in to the school for dismissals after 1:30 pm.
All absences from school must be covered by a written excuse from the parent/guardian containing the date(s) and reason the student was absent. This note must be turned into the attendance office within 2 days of the absence.
If the unexcused absence is not cleared up by the third day, it is an automatic unexcused absence and will not be excused afterwards.
Doctor and dental appointments, appearances in court when needed as a witness, death within the family unit, and acts of God are considered examples of valid reasons for excused absences. Other excuses may be approved by the principal on a case-by-case basis.
***Revised Attendance Policy***
Beginning with the 2017-2018 school year, SCPS will implement new attendance reporting practices to meet compliance with Virginia Compulsory Attendance Law 22.1-254. The Virginia Department of Education has provided new directives for the reporting of student absences from school as follows:
- At 5 unexcused absences, the school is required to initiate an attendance improvement plan.
- At 6 unexcused absences, the school is required to have an attendance conference.
- At 7 unexcused absence, SCPS is required to report whether legal charges were initiated against the student, against the parent, or if legal charges were not initiated because an improvement plan is in place and AND working.
As previously stated, these requirements apply only to unexcused absences. As a school system, we are working to explore and expand more ways for you to report your student’s absences. We want to emphasize the importance of sending in notes or using your school’s available attendance reporting options to excuse your student’s absence. We want to work together to support you and your student. Please ensure your student’s school has your correct street address, phone number, and email address on file. Please ensure you familiarize yourself with the options you have available to communicate with your school about absences. Other attendance procedures will be followed for students with excessive excused absences.
In an effort to reduce unexcused absences, SCPS requests that when your student is absent from school, an official notification shall be sent to your student’s school explaining the reason why your student was absent from school.
Please review the SCPS Code of Conduct (pp. 55-60) for information about excused absences.
After report cards for a marking period are issued, the parent/student has five school days in which to report any attendance errors for that marking period to attendance personnel. After the five-day period, all attendance is considered correct for the marking period. Attendance will not be corrected and will remain on the student's permanent record. This is for corrections only and not for notes not turned in on time. It is best for students to speak with the teacher if there is a discrepancy regarding attendance.
Prearranged Absences (Family Trips and Surgeries)
Under circumstances that require the family or student to be out of the area on urgent family business, assignments may be received and work completed; however, arrangements must be made prior to the trip and permission obtained from the principal. Prearranged absences do count against students' exam exemptions.
A Prearranged Absence Form must be completed by the student and parent/guardian. The student is required to bring the form to all of the student's current instructors. The form may be downloaded from this page or picked up in the Attendance Office.
In the case of any emergency that makes it impossible to obtain prior permission, the student shall see your designated Assistant Principal immediately upon their return.
School Sponsored Activity Absences
When students are absent from class due to participation in school sponsored activities, it is the responsibility of the student to notify the teacher(s) prior to the date of the activity. Arrangements must be made regarding class assignments missed due to that absence. School activity absences do not count against the students' exam exemptions.
Tardy to School
A student who is not in his or her homeroom class when the bell rings at 9:20 AM is considered tardy to school. All tardy students must report to the attendance office to check in.
Tardies to school will be excused if students present a note from the parent stating the excusable reason for the tardy. Appointments for court will also be excused with a court document.
Oversleeping, car trouble, traffic and missing the bus are unexcused tardies.
Unexcused Tardies to School
Students learn best when they begin the school day in a timely manner. Teaching and learning cannot take place without the full cooperation of students and teachers.
Students can cooperate by arriving to school and to class on time.
All tardy students must report to the attendance office to check in. Failure to check in to the attendance office for a tardy or an early out will result in disciplinary action.
Unexcused tardies to school are logged separately from unexcused tardies to class; however, both are cumulative for the semester.
Oversleeping, car trouble, traffic and missing the bus are unexcused tardies. Tardies to school will result in the following consequences:
Warning; call to parents
Lunch Detention/ 5 day parking pass suspension
1 hour after school detention/ 10 day parking pass suspension
1.5 hour after school detention/ 15 day parking pass suspension
Community Service/ 20 day parking pass suspension
Each subsequent tardy will result in one day out of school suspension (OSS).
Tardy to Class
Any student arriving to class after the bell has rung will be considered tardy and will not be admitted until they receive a tardy to class pass from the tardy desk.
Tardies to class are logged separately from unexcused tardies to school; however, both are cumulative for the semester. Failure to report to class on time will result in the following consequences:
Warning; call to parents
Student assigned Canvas module
Referral to Administator
Each subsequent tardy to class will result in one day out of school suspension (OSS).