GOVERNANCE COMMITTEE

      FY25 MEETINGS OF THE GOVERNANCE COMMITTEE

      • FY25 MEETING SCHEDULE

        Date:  July   (TBD)  , 2024
        Time:  TBD
        Location:  Executive Session Room

        Date:  August   (TBD)  , 2024
        Time:  TBD
        Location:  Executive Session Room

        Date:  September   (TBD)  , 2024
        Time:  TBD
        Location:  Executive Session Room

        Date:  October   (TBD)  , 2024
        Time:  TBD
        Location:  Executive Session Room

        Date:  November   (TBD)  , 2024
        Time:  TBD
        Location:  Executive Session Room

        Date:  December   (TBD)  , 2024
        Time:  TBD
        Location:  Executive Session Room

        Date:  January   (TBD)  , 2025
        Time:  TBD
        Location:  Executive Session Room

        Date:  February   (TBD)  , 2025
        Time:  TBD
        Location:  Executive Session Room

        Date:  March   (TBD)  , 2025
        Time:  TBD
        Location:  Executive Session Room

        Date:  April   (TBD)  , 2025
        Time:  TBD
        Location:  Executive Session Room

        Date:  May   (TBD)  , 2025
        Time:  TBD
        Location:  Executive Session Room

        Date:  June   (TBD)  , 2025
        Time:  TBD
        Location:  Executive Session Room

      ABOUT THE COMMITTEE

      • About the Committee

        The school board established a Governance Committee via Stafford Schools Policy 1111. It is a three-member committee made up solely of School Board members. The one-year membership terms are aligned to the fiscal year calendar, which begins on July 1 and ends on June 30.

        The meetings are announced at least three working days before the meeting. Each meeting's agenda will be published on this webpage and on the school division's public events calendar at least one day prior to the meeting. The minutes from that meeting will then be placed on the next meeting's agenda for approval (by vote). Once the minutes have been approved, they will be uploaded to this webpage for public access. To view meeting materials from prior years, contact the school board clerk at hallmd@staffordschools.net or 540.658.6630.

      COMMITTEE CHARTER

      • Governance Committee Charter

        Committee Mission Statement

        As created and approved by the school board, the purpose of the Governance Committee is to align the governance structure of the school board and school division to meet the established goals within the strategic plan. The committee seeks to facilitate board operations through discussions of issues as outlined in Section B - Committee Goals and Objectives in a way that offers accountability, collaboration, and transparency for the benefit of our students, parents, educators, and community.

        Committee Goals & Objectives

        1. Update, review, and recommend to the board any changes to governance policies, principles, and practices as necessary and appropriate.
        2. Support board work and self-assessments, and plan annual board retreats.
        3. Schedule appropriate school board training and development activities throughout the year.
        4. Coordinate the superintendent's annual performance evaluation, and coordinate goals and measurements established by the school board.
        5. Update annual legislative goals within the division and with other appropriate organizations.

        Committee Responsibilities

        To accomplish the objectives of good governance and accountability, the Governance Committee has the responsibilities related to school board governance, evaluation of the school board’s policies and practices, and other related issues. The committee may review, develop, draft, revise, and/or oversee policies and practices for which the Governance Committee has specific expertise, including but not limited to:

        1. Developing and recommending the school board’s governance practices. These practices should address transparency, engagement, independence, collaboration, accountability, fiduciary responsibilities, and management oversight according to the school board bylaws/handbook or as assigned to the committee by the board;

        2. Assisting in the creation/dissolution of committees related to the school board’s work;

        3. Developing and providing recommendations to the school board regarding board members’ continued education and training, to include new member orientation and regularly-scheduled board member training to be obtained from approved trainers;

        4. Coordinating with State and Federal school governing agencies or others regarding appropriate and necessary policies, and reporting to the school board for consideration; and

        5. Drafting annual legislative goals and planning legislative summits.

        Committee Composition

        The membership of the committee shall be selected by a majority vote of the school board and should include, at a minimum, the board's chairperson or vice-chairperson as one of its members. The term will be one year, with the ability to continue to a maximum of two consecutive years. Additional service on the committee can be approved by a majority vote of the school board. It is the responsibility of each committee member to be/become knowledgeable or become knowledgeable in matters pertaining to governance.

        Committee Structure and Meetings

        The Governance Committee will meet no less than four times each calendar year, with the expectation that additional meetings may be required to adequately fulfill all the obligations and duties outlined in this charter. All committee members are expected to attend each meeting to the extent permitted by school board policy.

        Meeting agendas shall be prepared for every meeting and provided to the committee members and the public in advance of the meeting, along with appropriate materials needed to make informed decisions. The Governance Committee shall act only on the affirmative vote of a majority of the members at a meeting or by unanimous consent. Minutes of the committee meetings shall be recorded.

        Committee Reports

        1. The Governance Committee shall report its actions and recommendations to the school board in writing at the next regular meeting of the board. The committee chairperson will send the written report to the school board clerk no later than seven days prior to the school board meeting for inclusion in the board meeting agenda.

        2. The Governance Committee shall report to the school board, at least annually, regarding any proposed changes to the governance charter or the governance guidelines.

        This charter was amended by the Governance Committee on February 8, 2024.
        The amendments were approved by the school board on April 9, 2024.

      MEMBERS OF THE COMMITTEE

      • FY25 COMMITTEE MEMBERS

        Maya Guy (Aquia District)
        Patricia Healy (Rock Hill District)
        Susan Randall (George Washington District)

        Alternate Member:  Alyssa Halstead (Hartwood District)