Department of Procurement & Risk Management

      Procurement

      • Mission

        To serve, support, and collaborate with our customers and each other so we can deliver innovative, timely, and accurate solutions that create value and streamline processes in support of the mission of Stafford County Public Schools. To ensure the integrity and efficiency of the procurement process in an environment that is fair to all qualified businesses.

        We achieve our mission by dedication to excellence in customer service, providing avenues of access to businesses, processing orders in a timely manner, streamlining operations, pursuing cost savings, identifying new sources of supply, developing relationships with small, minority, and women-owned vendors, and complying with all laws of the Commonwealth of Virginia.

        Vision

        To be a trusted partner that delivers outstanding customer service, fosters collaborative relationships, provides significant value, and is recognized as a procurement expert and leader within the K-12 and local government procurement community.

        These values drive our mission, vision, and goals:

        • Customer Focused: Everything we do has client satisfaction at its core.
        • Professional: We are experts in our fields and adhere to legal and ethical standards. We use this expertise to empower our clients to make the best business decisions for their operations.
        • Proactive: We add the greatest value by being involved as early as possible.
        • Collaborative: We believe that engaging our clients as partners and bringing expert resources together creates value and provides solutions.
        • Innovative: We seek out new solutions and continuously improve our performance.

        Resources and Links

        VENDOR RESOURCE GUIDE

        CURRENT INVITATION FOR BIDS AND REQUEST FOR PROPOSALS are publicly posted on the following sites:

        List of Prequalified Mechanical Contractors - 20-0913-FQ100

        Sole Source Awards

        SCPS-24-52 - Nextcare Urgent Care Va (04/22/2024)

        SCPS-24-51 - Savvas Learning, Successmaker (4/12/2024)

        SCPS-24-50 - Virginia Association of Elementary School Principals, Professional Development (4/12/2024)

        SCPS-24-49 - Virginia Association of Secondary School Principals, Professional Development (4/12/2024)

        SCPS-24-45 Institute for Multi-Sensory Education (3/25/2024)

        SCPS-24-47 Enome, Inc Goalbook (4/5/2024)

         

        Emergency Procurement Awards

         

        Informal Procurements (Request for Quotations $50,000+)

         

        Stafford Schools Construction Terms and Conditions

        Section 00 02 00 - Information for Bidders

        Section 00 72 00 General Conditions

         

        Supplier Diversity

        Stafford County Public Schools (Stafford Schools) continues to promote, improve, and grow public procurement opportunities with businesses that are certified by the Virginia Department of Small Business and Supplier Diversity. As part of our continued improvement process and for ease of access and use by SCPS departments and by the vendor community, i.e. to promote contracting and subcontracting with certified businesses, the SCPS Procurement Department has created a listing of certified Fredericksburg area businesses.  In addition, the full registry of Virginia certified businesses and information on how to attain certification is available on the Virginia Department of Small Business and Supplier Diversity Site.

        Any bidder/offeror/vendor that participates in Stafford Schools' procurement transactions is encouraged to seek out opportunities with diverse businesses!

        Regulations

        We follow all federal, state and county laws and regulations. 

        Terms and Conditions

        By accepting and performing a Stafford County Public Schools (Stafford Schools) purchase order, the vendor agrees that the order is subject to Stafford Schools Purchase Order Terms and Conditions as follows, any Terms and Conditions set forth in the applicable solicitation (competitive sealed bidding and negotiations transactions) or request for quotations (small purchase transactions) and any Terms and Conditions added or otherwise incorporated by reference within a written contract of the parties. By accepting and performing this order, the vendor further agrees that the price includes shipping FOB destination unless otherwise stated herein.

      Risk Management

      • The Department of Risk Management actively participates in helping to create a workplace culture where we protect our students, employees, and citizens. We provide effective levels of protection, risk sharing strategies and claims administration to help sustain the ability to provide services and responsibly manage our financial obligations and responsibilities.

        Our Services

        • Negotiation, purchase and administration of Stafford Schools’ insurance policies.

        • Claims administration for workers compensation, auto, general, property and professional liability.

        • Administration of safety and risk management training.

        Employees:

        Certificate of Insurance

        Email Certificate of Insurance

        Vendors and contractors needing to supply a certificate of insurance

        Voluntary Student Accident Insurance

        Our school division has selected the Student Insurance Plan from K&K Insurance to make reliable coverage available to parents. Coverage may be purchased at any time during the school year.

        Stafford Schools’ Insurer

        VAcorp
        1819 Electric Road, Suite C
        Roanoke, VA  24108
        1-888-822-6772

         

      Contact Us

      If you are having trouble viewing the document, you may download the document.